2 More Simple Home Backup Solutions

photo credit: nickwheeleroz

With the financial crisis swirling around this week, I took another look at ways I keep my data safe. To best achieve this, offsite backups are a must. Should my computers become damaged or stolen, my data is still secure.

I’ve written before about Mozy, an effective automated online backup system, but recently I’ve discovered a couple of other ways to ensure my data is safe. These solutions are simple file-copy based, but work well for most applications.

Online Backup Redux
SyncBack (Freeware) is a simple yet effective backup utility. To quote from the helpfile:

SyncBack Freeware is used to back-up, restore, and synchronize files and directories, whether they be on a local drive, a network drive, an FTP server, a ZIP archive, or on removable media.

And it does exactly that. Through my web-host, I have an FTP account that I’m using to regularly backup my extensive digital photo collection.

SyncBack simply logs into my FTP account, looks for changes in the file or directory structure, and then synchronizes the offsite structure with the local one. Zip compression is an option.

As a freeware utility, it works well, though the full (paid) versions offer more utility including data encryption, CD/DVD backup and many more. View the handy comparision chart for more details.

Simple Hard Drive Backup — really simple!
My next door neighbour (a bit of a hardware geek) introduced me to the Thermaltake BlacX USB Hard Drive docking station. That’s a mouthful, but it describes the item.

Basically, you plug this little device into any free USB 2.0 slot on your PC. Insert a SATA Hard Drive (up to 1 TeraByte) into the dock. A quick initialize and format later, you have a fresh, empty HD on your system.

Setup time: under 2 minutes.
With the cost of drives continuing to drop, this kind of personal complete backup becomes more and more affordable. My setup cost under $100, CAD.

Your Windows or Mac system will recognize the adapter and drive as a removable storage device. Which means you can now use your favourite backup software (SyncBack works for this) to save your data. Or, simply copy your files and folders to the new drive.

When you’re done, eject the Hard Drive, and store in a safe place off-site. If you want to get fancy, you could automate your backups to the BlacX drive, and cycle between two (or more) drives, keeping the most recent backup at work.

The one downside to any backup solution is the time to backup. Using SyncBack you can schedule your backups to run evenings or whenever you’re not using the computer. Also, to make your backup have less impact on your work, you could stagger your backup: Photos day one, Documents day two, Save games day three..etc.

So, between Mozy, FTP and offsite HD storage, there are many good solutions for the paranoid user to consider.

3 Top Tools To Tame Twitter

 

photo credit: Thomas Hawk

As Twitter moves into its more mature phase, a number of Twitter utilities have emerged, some good, some not so good. I’m an early adopter and a daily Twitter user and have experimented with many Twitter tools over time. Please feel free to follow me but without further blather, here’s my top 3, must have, twitter tools:

• TwitThis.com — Though showing its age, TwitThis is a very cool tool. In a nutshell, simply browse to a web page that you want to share. Click the TwitThis bookmarklet (that you’ve previously installed). If you’re not logged in to Twitter, you’ll be prompted to do so.  A window pops up, and you can edit your Tweet and then send it to your Twitter stream. I like it because for quick Tweets, I don’t have to jump to another application, load a Twitter tab in my browser, etc.
• Twitter Twerp Scan — If you care about managing your Twitter Followers, then you need to run the Twitter Twerp Scan from time to time. Basically, Twerp Scan checks your Twitter account for people with extremely high following to follower ratios. These are most likely ‘bots or marketing drones — who could be potentially bringing down the value of your ‘Twitter Juice’ (is there such a thing? I’m thinking of Google Juice here, that mythical elixer that adds Page Rank to your website based on the power of incoming links). You can customize your Twerp ratio but if you have a high number of Twerps, the block/removal process is a bit tedious. Id’ love to see a ‘batch un-follow’.
• TweetLater.com — Ok, you’ve used Twitter for a while, are used to updating your followers, and have a good social network online that notices when you’re not there. Or you’re the Communications specialist for an organization that uses Twitter to keep your audience informed. Regardless, you also have a need to publish Tweets on a regular basis, then TweetLater is for you.  Simply, it’s a hand site that allows you to queue-up Tweets, to be published at a specific time.  One very cool and not-so-obvious feature: you can also set TweetLater up to autofollow people who follow you. Reducing your Twitter maintenance chores, though I’d remember to run TwerpScan from time to time 🙂 Just to nuke the Twerps.

Fear. Uncertainty. Doubt. Hyped DNS Exploit reporting helping or hurting?

photo credit: kevindooley

Headline: Researchers unleash DNS attack code
Headline: Vulnerable to a DNS cache poisoning at home?
Headline: Attack Code Released for New DNS Attack

First off. This is a serious issue, make no doubt about it. But is the reporting hype surrounding this exploit appropriate? Here’s some quotes of that hype:

Yesterday’s exploit, explained Storms, lets an attacker poison a DNS server’s cache with a single malicious entry, but today’s attack code allows a hacker to poison large quantities of domains with one fell swoop. “This second exploit has the potential for a much larger impact,” said Storms, “and could result in potentially thousands of fake addresses inserted into a DNS server’s cache.

There is a security risk on the horizon, according to experts that work
with computers and computer networks, and it is a sizable one.

A simple DNS Security Checklist would have sufficed.

1. Become better informed about this issue. Here’s an overview of the exploit and what it means to you.
2. Test your DNS service from your computers (Home & Work).
3. If you fail the test, check with your Internet Service Provider to ensure their DNS servers are going to be patched.
4. Consider using OpenDNS if you aren’t convinced your ISP is handling things correctly.
5. Use a ‘phishing aware’ browser such as FireFox3.

That’s it. Peace-of-mind can return.

Or can it? What do you think? Have you tested your DNS? Post your thoughts or results in the comments below.

Bag Open. Cat Out. Internet in danger! OpenDNS to the rescue?

photo credit: Jef Poskanzer

One little secret that your ISP (Internet Service Provider) has likely been involved with is the Internet-wide patching of the Multi-vendor DNS Issue.

Simply, this issue could allow malicious evil-doers to redirect your surfing to websites that they control, intercepting important and private information (such as passwords, banking info, etc).

Frequent Black Hat Speaker Dan Kaminsky today announced a massive, multi-vendor issue with DNS that could allow attackers to compromise any name server – clients, too. Kaminsky also announced that he had been working for months with a large number of major vendors to create and coordinate today’s release of a patch to deal with the vulnerability.

News of this industry-wide vulnerability and the collaboration (to fix the flaw) was originally scheduled to be announced at the Black Hat Security Conference in August, but due to the vulnerability being published elsewhere, the presenter thought it best to release the information so that people can take the appropriate actions.

What can you do?
Basically, this is a complex issue, but it boils down to a simple test and a very simple fix.

The test:
To find out if you are vulnerable to this issue, you can use the DNS checker link on Kaminsky’s webpage here (in the upper right corner).

The fix:
If you are vulnurable, then you can either A) wait until your ISP fixes their DNS servers, or B) set your own computer’s DNS strings to point to OpenDNS servers.

I highly recommend option B.

The OpenDNS website has friendly, easy to implement instructions on converting your DNS settings and also offer a whole host of additional features your current ISP may not have:

Features

• Features Overview
• Content Filtering
• Adult Site Blocking
• Domain Blocking
• Domain Whitelist
• Phishing Protection
• Statistics
• OpenDNS Guide
• Customization
• Large Cache
• Ultra-Reliable Network
• Shortcuts

I’ve written about OpenDNS before, so feel free to check out these previous articles and then help save the Internet.

• OpenDNS: Safer, smarter, speedier surfing
• One year of OpenDNS

And if you do test your ISP using Dan’s web page, please post your results in the comment section! I’ll start things off by adding mine.

Technorati Tags: Black Hat, DNS, OpenDNS, Security, Flaw, Vulnurability, Privacy

Merging domains — important things to consider when you feel the urge to merge

photo credit: Kevin Steele

A friend recently asked me for a bit of advice regarding merging two corporate domains. Two organizations, with similar or complimentary lines of business are now one. What to do about the left-over websites. A quandary.

Below I’ve outlined 6 areas to consider, but I’m getting ahead of myself.

I guess the only reasonable quick-answer is to first understand the business goal for the merged business. Once you understand that, you can begin to ask questions about the goals for the new website.

Let me create a fictional example to help illustrate the situation, then dive into the six points, and then I’ll outline a couple of things to think about for each of these points.

Obviously there are many more things to consider, but this is a blog post and not a downloadable eBook 🙂

Please leave your thoughts on what I’ve missed! I want to learn from you…now on to the example:

Ben’s Bikes (a local mountain bike retailer) has merged with Sammy’s ski and sports shop. Ben’s Bikes is a market leader in this region, with over 40% of the annual sales volume in new mountain bikes. They also have exclusive dealership agreements with a number of the premier mountain bike manufacturers in Europe. They have a very loyal and select clientele and are considered the ‘go-to’ shop for all regional mountain biking aficionados.

Sammy’s cycle shop is a general bicycle retailer. They don’t really specialize, but they do have a wide selection of mid-priced bikes in all categories (road, mountain, touring, cruising, kids, etc). They also have multiple locations in the local geographic region.

The businesses have merged and are operating as Ben & Sammy’s cycle therapy. They have a small internal team tasked to manage the website integration.

Now that we understand the landscape, we go back to the quandary of the website. Let’s get to some important questions:

photo credit: casey atchley

Audience
These are the visitors to your site; your potential or past customers. Questions you should be asking your team include:

• Who are you servicing and what are their goals for using your website? This is basic and should be asked before any website is designed (or redesigned).
• What’s the business purpose? Is your website there to book appointments, to take orders, or to provide a catalogue of information? Your new site will depend on how well you answer that questions, and how well your audience understands that purpose.

photo credit: marcbel

Content
This is what your audience is looking for. Audiences conduct research and order online.

• Inventory — both sites likely have similar content, so which do you keep and which do you ditch? You can’t make content decisions until you’ve evaluated all the content assets.
• What about content unique to one business…is it still relevant in the new business landscape?
• Keep only content that supports the audience’s ability to fulfill the business goals of the site. Everything else is distraction.

photo credit: inju

Google Juice
Both sites have some search engine pagerank value. This is the value of
the page to a particular set of search keywords or search term. It determines how high the page appears in the Search Engine Results Page (SERP) when a particular phrase or keywords are searched upon.

• Determine if pagerank is really important to your business needs, or not, and consider appropriate Search Engine Optimization (SEO) techniques in your merge process.
• 301 Redirects — if you’re creating a new domain, you’ll need to set these up to ensure that the search engines know that the previous businesses haven’t vanished, just merged. Setting them up can be a bit technical but is very important to ensure that visitors who’ve bookmarked the old business pages are appropriately redirected to the new site.

photo credit: perreira

Ancillary touchpoints
Over the development of the two previous websites, you’ll find that there may be some communication touchpoints including RSS feeds, tag feeds or even
regular email newsletters. You’re going to have to consider migrating
all these to the new site.

• Now’s a good time to evaluate the integration of your entire communication process. Where does web fit? How about RSS feeds of particular content streams…or newsletters? This is where your marketing team will have some valuable input too…really!
• If you’ve had a website, you’ve likely been measuring traffic to that site. Well, since you’re merging sites, now is the perfect time to re-evaluate your website measurement strategy. Will you continue using the free utilities or consider purchasing a service contract with a service provider? What kind of reporting do you need? What kind of decisions are you going to be making based on what kind of data?

photo credit: robholland

Changing external linking
Both websites have been around for a while, and have a fair number of inbound links from other sites and online articles.

• These help build pagerank (Google Juice). Yes, they’ll automagically flow through when they hit the 301 redirects, but it’s also good to contact the sites directly and ask them to update their links. This is a great time to (re)establish communication with your website network…work the social side of the medium 🙂

photo credit: alq666

Promotion on your old sites
Regardless of all the work you do, your old websites will still be bookmarked or linked in old email etc. If, perchance, that someone does click on an old link, help them find your new location.

• Keep your old sites live for a year or two. Domain names are pretty cheap these days. After you’ve merged them into the new site, kill the old content on the old sites (to reduce the size of the sites you’ll need to maintain) and leave helpful messages on the appropriate landing pages. Use your analytics and server logs to determine heavily visited pages.

I’m not the expert…what do you think!
As I mentioned, this is not a book, just a blog post. So, there are many more things to consder in the merge process. I’ve listed a few above, but what do you think? What have I missed that I shouldn’t have? Leave your thoughts below.